Accounting Supervisor - HOA and Resort Operations in Orlando by Bluegreen Vacations

Date Posted: 6/2/2024

Job Snapshot

Job Description

Purpose:

The Accounting Supervisor maintains effective internal controls, safeguards resort assets, and follows up on the daily processes and/or activities related to the overall accounting function at the resort site, including timely and accurate financial reporting, maintaining and supervising the processing of invoices submitted for payment. Serves as the Liaison for accounting information initiated at the site and the accounting team in Boca for financial statement preparation.  Supervises and trains all other site accounting team members. Has substantial responsibility for forecast and budget process as well as ad hoc analysis as determined by the Site Resort Manager. Takes the lead in financial management at the resort.

Responsibilities:

  • Oversee the night audit process and ensure revenues are properly recorded in TSW.
  • Reconcile Point of Sale systems to TSW and ensure necessary corrections are made promptly.
  • Review why corrections were necessary and address process or training issues.
  • Ensure cash logs are correctly maintained and all cash is properly accounted for and reconciled.
  • Supervise accounts payable function including confirming receipt of goods and services, ensuring accurate GL coding of invoices, obtaining proper approvals, and verifying accurate input into the HOA accounting application.
  • Timely processing of invoices and preparation of corporate vouchers.
  • Supervise any on-site accounting personnel as applicable.
  • Invoice intercompany or other Bluegreen entities and follow up on collection of balances.
  • Ensure direct bill accounts are invoiced and collected.
  • Review inventory calculations for retail outlets and ensure accurately presented before sending them to the corporate / HOA accounting team for posting.
  • Ensure tips/gratuity submissions are reconciled to collections in Micros/TSW before submitting for payroll payouts.
  • Audit petty cash weekly and timely submit month-end reconciliation report to HOA Accounting.
  • Reconciles resort checking account weekly and submit reconciliation including copies of checks and invoices to HOA Accounting for reimbursement of account.
  • Ensure compliance with internal audit SOPs and internal control processes are followed throughout the resort.
  • Submit month-end accruals and re-classes in a timely manner to HOA Accounting. Review why re-classes were necessary and address process or training issues.
  • Review monthly financials with department heads and resort manager to ensure variance explanations are well-documented and action plans are in place to improve results.
  • Work with GM and department heads to maintain checkbooks.
  • Assist HOA Accounting with external audit requests.
  • Takes the lead in site budget and forecasting process and ensures the quality of those products.
  • Takes the lead with internal controls audits and compliance.
  • Review monthly payroll and submit status changes to HR.
  • Communicate effectively, both verbally and in written form, with department co-workers, resort contacts, other Bluegreen departments, vendors, and other agencies.
  • Special projects and other duties as assigned.

Requirements:

  • Bachelor’s degree
  • A minimum of 4 years of Accounting experience. Some oversight of staff responsibilities is preferred.
  • Specific for the position and/or area + Knowledge of GAAP; outstanding skill level with MS Office Outlook, Word, Excel, and Internet Explorer. Experience in Lawson, TSW, Micros is preferred.
  • Independent, self-starter, strong analysis capabilities. Strong interpersonal relationship and communication skills to effectively communicate with resorts, vendors, co-workers, and other agencies.
  • Must be a team player.
  • Must be detail-oriented. Must be able to multi-task, work under pressure, and meet deadlines.
  • Experienced at making sound, independent judgments within established policies and procedures.

BGBSSP

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