Accounts Payable Specialist in Boca Raton, FL by Bluegreen Vacations

Date Posted: 3/29/2024

Job Snapshot

Job Description

Purpose:

 

The Accounts Payable Specialist processes accounts payable invoices, ensuring the propriety and timeliness of vendor payments. The Specialist is responsible for the verification of appropriate general ledger accounts and other specifics related to payments.

 

Responsibilities:

 

  • Audits and enters vouchers and wire transfers which includes: Reviewing invoices for accuracy of billing, enter vendor’s A/P system identification number, proper check description, invoice number (verify system to ensure payment has not be paid), identifies if separate payment is necessary, confirm general ledger account number is correct.
  • Edits all vouchers after they have been entered in the A/P system.
  • Assists in generating checks and updating accounting check logs, distributes checks as appropriate.
  • Maintains a working knowledge regarding Use Tax regulations for each association’s state and completes documentation to apply amounts in accounting application.
  • Maintains accounts payable weekly and monthly reports and distributes as directed.
  • Maintains vendor files by appropriate fiscal year.
  • Files void check forms, W-9 forms and New Vendor request forms.
  • Handles uncashed checks according to unclaimed property procedural and statutory due diligence processes.
  • Participates in cross-training sessions to become familiar with all Resort associations and companies processed in department.
  • Responds to inquiries and requests for information from accounting department, as well as regional offices.
  • Assists in the annual Form 1099 reporting process.
  • Processes payments to vendors in a timely manner, avoiding incur interest, finance charges or fees.
  • Posts month end invoices

 

Requirements:

 

  • High School Diploma or Equivalent
  • Minimum of 1 year high volume Accounts Payable experience
  • Strong data entry and 10 key calculator use and organizational skills, and proficiency with MS Office Suite
  • Independent, self-starter, strong analysis capabilities.  Strong interpersonal relationship and communication skills to effectively communicate with resorts and co-workers. Must be a team player. Must be detail oriented.

Please note that Hilton Grand Vacations Inc. (HGV) acquired Bluegreen Vacations Corporation (“Bluegreen”) as of January 17, 2024. 

If hired, you will be an employee of Bluegreen, which is a wholly-owned subsidiary of HGV.  A transition to HGV is occurring as we are in the process of integrating technology, systems and branding; however, it will take time until our separate operating systems, employment policies and benefits are fully integrated.

Our goal is to improve the quality of work/life by providing equal employment opportunities for all candidates and team members. Bluegreen Vacations Corporation believes that diversity and inclusion is critical to our success, and we seek to recruit, develop and retain the most talented people from a broad candidate pool. We are a drug-free workplace, and if offered employment, candidate must be willing to submit to a background check/drug test. EOE/DFW

Other details

  • Job Family : Accounts Payable/Receivable
  • Job Function : Merit Only
  • Pay Type : Hourly
  • Employment Indicator : Regular