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Facilities - Office Services Administrator

Bluegreen Vacations Orlando, FL (Onsite) Full-Time

The Office Services Administrator assists in managing the overall physical operations for the call center. They are also responsible for the clerical and administrative duties supporting all functions of Office Services, including office/room setup, clerical work, vouchering, and mailroom support.

Schedule: 7:30am - 4pm

Pay: $19/50/hr

Specific Duties, Activities and Responsibilities

  •              Assists with vendor relationships, including building owners, building maintenance and cleaning company, coffee distributer, vending machine distributer, shredding company and copier service.

  •              Codes, secures approval and submits Accounts Payable vouchers, including both customer refund scenarios and bill payments for the call center

  •              Maintains common areas, keeping break room stocked, organized and clean

  •              Orders and maintains inventory on office supplies, focusing on cost savings. Maintenance and orderly upkeep of the storage closet.

  •              Assists with office meetings for internal and external guests (space planning, attendee scheduling, food and refreshments, set up and clean up, technology needs and printing).

  •              Assists in general facility inspections and monitoring of safety conditions.

  •              Coordinates and hosts service vendors, when on site, ensuring that deadlines, repairs, services and work are completed on time.

  •              Assists in maintaining office equipment and machines.

  •              Assists with call center events to include holiday celebrations, annual awards banquet, Customer Service Week, Seasons of Giving, Happiness Council, and others as directed.

  •              Assists in the daily operations and maintenance of the facilities surveillance equipment, observing both live and recorded video footage as needed or requested; reportig incidents or suspicious behavior and contacting authorities when necessary to maintain a safe work environment.

  •              Manages daily badging access and photos for badges.

    • Job Requirements

    1 – High School Diploma or Equivalent

    2 – Admin/Clerical Experience – must have a minimum of 3 years

    3 –  Knowledge in the maintenance of office equipment is preferred

    4 - Proficient with MS 365 (Outlook & Excel is a must)

    5 – Customer Service driven with exceptional communication and interpersonal skills. Excellent attention to detail

    6 - Must have 1 year of invoicing experience

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    Job Snapshot

    Employee Type

    Full-Time

    Location

    Orlando, FL (Onsite)

    Job Type

    Customer Service, Facilities, Management, Admin - Clerical

    Experience

    Not Specified

    Date Posted

    11/20/2024

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