Purpose:
The Title Specialist is responsible for the title closing process related to new and/or existing timeshare sales or the recovery of inventory for acquisition The functions performed by a Title Specialist include but are not limited to preparation and process of various title documents related to real property conveyances; title search using various proprietary systems and public records to determine and/or confirm ownership of the underlying real estate; performing curative actions to clear title defects.
Title Specialist is required to track and status the progress on all orders in multiple systems.
The Title Specialist will be assigned to one of two divisions within Resort Title Agency Inc:
- Contract processing of Bluegreen Vacation Club sales, or
- Transfer & Acquisition for Bluegreen Vacation Club and traditional timeshare ownership.
The Title Specialist will work with title agencies, underwriting agencies, business partners (both internal and external), and consumers as applicable.
Responsibilities:
- Efficiently and accurately process closings of new or existing timeshare sales to include: review of sales documents, perform title search, confirmation of transaction type, preparation and processing of closing documents to include deed, mortgage, title policies, estoppel, affidavit, release/satisfaction as applicable, and recording and delivery of final documents to internal business partners.
- Data entry of recorded documents into master database.
- Act to resolve any title issues which may require cross-departmental communication and/or communication with internal and/or external business partners or timeshare owners.
- Follow up with external business partners to ensure timely completion of assigned tasks.
- Maintain a high degree of confidentiality, both internally and externally.
- Facilitate the processing of payments from consumers.
- Must be able to work independently as well as part of a team.
- Analytical and critical thinking skills required.
- Meet or exceed processing goals and deadlines as set by leadership which may change from time to time as business needs dictate.
- Title Specialists will be perform data entry, accounts payable, invoice tracking, scanning, upload of documents for recording and electronic file retention, and report generation tasks.
- Title Specialists must be proficient in managing multiple systems and maintaining accurate records to include Bluegreen proprietary systems as well as external business partner systems as applicable.
- Communicate any areas in need of improvement to leadership and practice delivering solutions to problems.
Requirements:
- High School Diploma and 2 years post high school education experience preferred. Postsecondary education preferred.
- 2 years prior work experience in a professional office setting, familiarity in working with contracts, loans, real estate, title or financial services experience is preferred.
- Title agent license in any state preferred but not required.
- Computer literate with a strong knowledge of MS Office suite. Must have strong Excel and Word skills.
- Prior experience with any real estate settlement software, TSW, and use of various information management systems helpful but not required.
- Must be accurate and detail oriented.
- Demonstrate strong communication (written and verbal) and organizational skills;
- Customer service oriented, with the ability to multi-task.
- Willing to learn new skills and develop personally and professionally.
- Independent self-starter with creative solutions
