Resorts - Accounting Coordinator - Eilan Hotel & Spa in San Antonio, TX by Bluegreen Vacations

Date Posted: 10/24/2018

Job Snapshot

Job Description

The purpose of the Accounting Coordinator is to manage all the aspects of Accounts Payable, Financial and Accounts Receivable for the Food and Beverage Department.

Specific Duties, Activities and Responsibilities
 Responsible for making the A/P vouchers for all the invoices to be processed.
 Responsible for all End of Month Reports and ensure that the Profit and Loss Statement is accurate.
 In charge of making the accruals and creating all the variance reports to correct the P&L Report along with the Tag Report due to Food and Beverage Manager.
 Compare statement against payment reports to ensure that all vendors are paid in a timely manner.
 Assist with the monthly inventory and ensure that the checking account and petty cash money balances. Distribute weekly reports to Food and Beverage Manager and distribute change as requested by employees.
 Assist with the Resort Associations filing and change request on the weekend.
 Responsible for all bank audits of the resort with witness.
 Mail all checks to the vendors and compare against all vouchers made to ensure that all invoices sent were processed accordingly.
 In charge of making the EOM Liquor Report; ensure that the department has the correct licenses and ensure payment on time to the DBPR ETC.
 In charge of ordering food and beverages and taking meeting minutes at all the meetings that the Manager schedules.
 Change petty cash bank with Operations Accountant on Fridays and get package from Corporate so the vendors' checks can be mailed out.
 Ensure that the department bulletin board has the needed posters and information for employees.
 Issue tips from Owner Parties to employees and ensure tip sheet is turned in for payroll every Monday.
 Request Wire Transfers from Corporate.
 Issue new banks to employees as need

Job Requirements

1 – Minimum Formal Education: High School Diploma or equivalent
2 – Minimum Experience: Administration/Accounting experience of at least 2 years, preferably in the timeshare/hospitality industry
3 – Essential Training, Knowledge, Licenses and /or Certifications:
Accounting and administration knowledge is a must. Multi-tasking and
organizational skills. Be a self-starter and be able to work independently. Have
strong and professional communication and inter-personal skills; have professional telephone etiquette.
4 – Essential Professional Skills/Competencies:
Computer proficiency, excellent communication skills, experience with MS
Office Suite. Ability to handle stress

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