Document Specialist - Seasonal in Boca Raton, FL by Bluegreen Vacations

Date Posted: 7/1/2022

Job Snapshot

Job Description

Purpose:

1.0 The Documentation Specialist is responsible for the document imaging and/or scanning of all timeshare sales transactions, including trailing documents, daily bags from Payment Processing, and Resort Title documents.

This associate will be responsible for the document imaging/scanning of all timeshare sales transactions within the acceptable time frame of 24 to 72 hours, ensuring that the scanned documents meet company standards, and that they are classified in the proper manner in synergy.

2.0 The Documentation Quality Assurance Specialist is responsible for reviewing the scanned documents ensuring they meet company standards, and that they are classified in the proper manner including trailing documents, upgrade documents from Club Services, daily bags from Payment Processing, Sales Accounting batches and Resort Title documents within the acceptable time frames. The QA Associate ensures that the documents are in synergy under the proper classification, reclassifying them if needed and deleting when duplication occurs.

Responsibilities:

  • Scan Daily Sales received from Accounting with in a 24 to 72-hour timeframe. This amounts to a minimum of 75 files per day.
  • Scan Trailing Documents from Resort Title, Daily Bags from Payment Processing, within a 24 to 48-hour timeframe.
  • Will create new loan file folders and assist with general clerical support.
  • Will verify scanned documents and electronic documents for filing in the Synergy system.
  • Maintain familiarity with and be able to distinguish between various sales packets, as well as more than 5 document types, including: Samplers, Closing Doc/Scan and shred, Unclosed Cancels, Trailing docs.
  • Conduct quality assurance for documents that are being scanned, ensuring proper format.
  • Cleaning scanner as needed, entering service tickets for any scanner problems.
  • This position does require overtime, when appropriate and necessary.
  • Picking up all sales from Funding, RTA (Title Company) and sales accounting.

Requirements:

  • High School Diploma or equivalent
  • One year of prior mortgage documentation experience preferred.
  • Must have computer familiarity, and be able to exhibit proficiency in MSOffice programs.
  • Basic knowledge of AS400, Verification of documents for filing in the Synergy system. Have the knowledge involved in creating new loan files folders and assisting with general clerical support.
  • Knowledge of mortgage loan documentation processes is helpful.
  • Data entry experience is required.
  • Must be detail-oriented and have strong organizational skills.

EOE Statement

Our goal is to improve the quality of work/life by providing equal employment opportunities for all candidates and team members. Bluegreen Vacations Corporation believes that diversity and inclusion is critical to our success, and we seek to recruit, develop and retain the most talented people from a broad candidate pool. We are a drug-free workplace, and if offered employment, candidate must be willing to submit to a background check/drug test. EOE/DFW

At Bluegreen Vacations, the health, safety and wellbeing of our associates, owners and guests are a top priority. We promote fresh air and good hygiene, take great care to properly clean and sanitize our facilities, and offer associate benefits such as paid vacation and sick time, and paid time off to get your COVID-19 vaccine. We are all in this together!

Other details

  • Job Family : Administration & Secretarial
  • Job Function : None
  • Pay Type : Hourly