Administrative Assistant in Carmel, IN by Bluegreen Vacations

Date Posted: 6/11/2018

Job Snapshot

Job Description

PURPOSE:

The Administrative Assistant is responsible for clerical and general administrative support. Duties include, but are not limited to, vouchering invoices, filing, typing, preparation of correspondence, mail sorting and distribution. Assist with the relief for the front desk reception and office supply vendors.

RESPONSIBILITIES:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors

Job Requirements

REQUIREMENTS:

• High School Diploma or equivalent. College education preferred
• 2 to 3 years of prior experience performing general departmental wide
administrative support activities to multiple individuals including management.
• Good level of organizational skills as well as the ability to multi-task. Good verbal and written communication skills. Clerical administrative support activities, such as data entry, filing, recordkeeping, scheduling, etc. Ability to operate and troubleshoot issues with standard office and computer equipment. Highly proficient with MS Office applications including Word, Excel, Power Point and Internet Explorer. Basic accounting skills preferred
• Independent, self-starter with strong analysis capabilities. Strong interpersonal relationship and communication skills to effectively communicate with senior management, departmental associates, resort personnel, vendors, co-workers and other agencies. Must be a team player. Must be detail oriented. Must understand the importance of confidentiality of highly sensitive information, able to prioritize and have a sense of urgency to meet deadlines.