Administrative Assistant (Temp) in Boca Raton, FL by Bluegreen Vacations

Date Posted: 7/18/2018

Job Snapshot

Job Description

Purpose:
The Administrative Assistant is responsible for providing administrative support to a department.

Responsibilities:
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors

“We are an equal opportunity employer and drug-free workplace. If offered employment, applicant must be willing to submit to a background check/drug test.”

Job Requirements

High School Diploma or equivalent. College education preferred
2 to 3 years of prior experience performing general departmental wide
administrative support activities to multiple individuals including management.
Good level of organizational skills as well as the ability to multi-task. Good verbal
and written communication skills. Clerical administrative support activities, such
as data entry, filing, recordkeeping, scheduling, etc. Ability to operate and
troubleshoot issues with standard office and computer equipment. Highly
proficient with MS Office applications including Word, Excel, Power Point and
Internet Explorer. Basic accounting skills preferred
Independent, self-starter with strong analysis capabilities. Strong interpersonal
relationship and communication skills to effectively communicate with senior
management, departmental associates, resort personnel, vendors, co-workers
and other agencies. Must be a team player. Must be detail oriented. Must
understand the importance of confidentiality of highly sensitive information,
able to prioritize and have a sense of urgency to meet deadlines.